AI OS Consulting · Private company engagements · Book a Discovery Call →

AI OS Consulting · Private Company Engagements

Your Team Is Using AI.
Your Business Isn’t.

James Maduk installs a complete AI Operating System in your company — connecting your team’s workflows to a shared, proven stack so AI actually runs in your business, not just on individual laptops.

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Private engagements only · Discovery call required · Works with your existing tools

You bought the tools. The chaos is still there.

One team member uses ChatGPT. Another is on Claude. Someone tried Gemini for a week. The new hire has their own workflow. Nobody’s methods are shared. Nobody’s prompts are saved. Nobody’s outputs are consistent.

You’ve seen the case studies. You know the ROI is real. But implementing AI across a team isn’t a tool problem — it’s a systems problem. The tools are bought. The system was never built.

That’s not an AI problem. It’s an infrastructure problem. And it has a specific solution.

Why generic AI consulting misses the mark.

Most AI consultants charge $15,000–$50,000 to build custom systems from scratch. They spend the first month learning your industry. Then they hand off something your team doesn’t know how to run.

Typical AI consultant

  • ✕  Builds custom from scratch ($15K–$50K+)
  • ✕  3–6 months to deploy
  • ✕  Generalist — learns your niche mid-project
  • ✕  Team doesn’t know how to run it after
  • ✕  Dependent on the consultant for every change

Working with James

  • ✓  Pre-built, tested AI OS deployed to your business
  • ✓  30-day implementation
  • ✓  Specialist: coaching, training & consulting businesses
  • ✓  Your team trained to run it independently
  • ✓  You own everything — no ongoing dependency

Three ways to work together.

Most engagements start with the Audit. Everything flows from there.

Phase 1

AI Strategy Audit

James reviews your business workflows, identifies the 3–5 highest-leverage AI applications, and delivers a written implementation prescription within 48 hours.

  • ✓  60-min deep-dive call with James
  • ✓  Written AI OS prescription
  • ✓  Priority-ranked workflow map
  • ✓  Credited toward implementation

Phase 2

AI OS Implementation

30-day engagement. James installs the AI Operating System in your business, configures it for your workflows, and trains your team to run it independently.

  • ✓  Full AI OS installed on your infrastructure
  • ✓  Custom configuration for your workflows
  • ✓  3 live working sessions with your team
  • ✓  Documentation + team training
  • ✓  Full handoff — you own everything

Phase 3

Ongoing Retainer

Monthly engagement for companies that want James expanding and optimizing their AI OS as the business grows and new workflows emerge.

  • ✓  Monthly strategy + optimization session
  • ✓  New plugin deployments as they ship
  • ✓  Team support and troubleshooting
  • ✓  Available after Phase 2 completion

How an engagement works.

Discovery to handoff in 30 days or less.

Step 1

Discovery Call

30 minutes. James reviews your intake form before the call. You walk through your team’s workflows and biggest AI gaps. Together you decide which engagement fits.

Step 2

Proposal + Kickoff

James sends a written proposal scoped to your business within 48 hours. Once approved, implementation begins within the week.

Step 3

Build, Train, Handoff

James installs and configures the AI OS on your infrastructure. Your team trains live. Full documentation and complete ownership at handoff.

Is this the right fit?

✓ Built for you if

  • You run a coaching, training, consulting, or education company
  • Your team is 2–20 people with inconsistent AI workflows
  • You have an existing tool stack you want connected and systematized
  • The decision-maker can join a 30-min discovery call
  • You want to own the system, not rent it from a vendor

✕ Not for you if

  • You’re an individual (see Agent Builders)
  • Your company is $1M+ and needs enterprise-grade infrastructure
  • You want to throw out your existing tools and build something fully custom
  • You have no real AI workflow problem — you just want to “try AI”

Quick Answers

What exactly is an AI Operating System?

It’s a pre-built set of AI workflows, team configurations, and automation scripts that run on your existing infrastructure via Claude. Think of it as the same AI stack James runs for his own business — installed and customized for yours. Not a chatbot. A complete operating layer that connects your team’s tools into a shared system.

What does the implementation actually cost?

Investment is scoped on the discovery call and tailored to your company. Most implementations land in the $2,500–$5,000 range depending on team size, workflow complexity, and your current setup. The Strategy Audit comes first and is credited toward any engagement that follows.

Do we need a technical person on our team?

No. The AI OS is designed to be operated by non-developers. You need someone who can follow a workflow checklist. James trains them during the engagement. If your team can operate the tools you already use, they can run this system.

Our team already uses AI tools. Why isn’t that enough?

Tools without a system create a different kind of chaos. Everyone has their own approach, their own prompts, their own outputs — and nothing connects. The real cost is inconsistency: rework, duplicated effort, lost context, and an AI that starts from scratch every time instead of building on what your business already knows. The AI OS doesn’t replace the tools your team uses. It builds a shared operating layer on top of them so every workflow connects, every output is consistent, and your team compounds instead of fragments.

How long does implementation take?

Most implementations complete in 30 days from kickoff. Week 1: setup and install. Weeks 2–3: three live working sessions with your team. Week 4: documentation, training, and handoff. Timeline is confirmed on the discovery call based on your specific setup.

Can a VA handle the implementation work on our end?

Yes. Technical setup and installs are VA-appropriate once the SOPs are in place — James provides those as part of the engagement. The three live working sessions require a decision-maker in the room. After that, ongoing operations can be handed to a capable VA.

What happens after the engagement ends?

You own everything. Full documentation, all configurations, all workflows. If you want James to stay involved, the Ongoing Retainer covers monthly optimization and new workflow deployment. It’s available but never required — your team runs independently from day one.

Stop managing AI chaos.
Start running a system.

Book a 30-minute discovery call. Tell James about your team and your workflows. Walk away knowing exactly what it would take to wire AI into your business — and whether this engagement is the right fit.

You’ll complete a short intake form when you book.

Company type · team size · current tools · biggest workflow challenge

Book Your Discovery Call →

Private engagements only · Discovery call required before any proposal